Prepare an Affidavit and state the following: year of exam, name of school, what happened to the certificate and conclude by requesting to be issued with a copy of the certificate.
• Confirmation letter from school as proof of collection (If the centre has returned the certificates to BEC, confirmation letter will not be required)
• Identity document and certified copy (strictly OMANG for citizens and passport fornon-citizens)
• To pay a sum of P150 -for certificates lost or damaged before 18 months grace period, (Applies only within 18 months after the issuance of certificates).
• To pay a sum of P250.00- for certificates lost or damaged after 18 months grace period applies, (after 18 months of issuance of certificates).
• Names on the certificates to be identical to names on the identity document (otherwise proof to be provided)
• Affidavit is required to prove name differences in the certificate and identity documents.
• Affidavit is also required to confirm any spelling mistakes in the first name or middle name.
• Letter from Customary court (Kgosi/Chief) or letter from Department of Civil and National Registration office for Surname difference (For instance, Marriage certificate)
• When a person other than the owner of the certificate makes a request, the applicant should have authority from the owner of the certificate in the form of an affidavit.
If the owner is outside the country the applicant is expected to produce:
• An affidavit from the applicant and
• An authorization letter or oath from the owner of the certificate to ascertain that they have been granted permission by the owner of the certificate.
• Birth certificate for individuals under the age of 16 provided only the name of the parent appears on the birth certificate.
